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Administrative Assistant II - TS/SCI Polygraph in Chantilly at General Dynamics Information Technology

Date Posted: 11/12/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Chantilly
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    11/12/2018
  • Job ID:
    2018-48090

Job Description

Performs a variety of general administrative tasks in support of the day-to-day operations of an office, group or customer.

Copy and assemble student manuals, emails, handouts, and instructional aids. Coordinate logistics for VTC, classroom, and/or residential training to include transportation arrangements, meal planning, shipping of course materials to training site, etc. Set up classroom, arrange VTCs, support instructor, collect materials, clean tables, and lock classroom. Upload course materials to the learning center website. Send emails to participants, adjuncts, and others according to course schedule, and track emails sent and recipient responses. Record and respond to questions from students, facilitators, and others as necessary. Assist with documenting SOPs of procedures, roles, and duties. Manage mailing, receiving, logging, and assessing the completion of courses and materials. Mail pre-course materials, letters and administrative materials, including online pre-course materials. Ensure sufficient course materials are ordered and track delivery. Submit visitor access requests and escort visitors as needed. Give student course credit and send course evaluations following established processes. Answer training credit inquiries. Core hours: 9:00-3:00 (sometimes later time is necessary dependent on course schedule - a few times per month)

1. Performs a variety of general administrative tasks, such as preparing reports and correspondence, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer.

2. Compiles various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results.

3. Collects and inputs timesheet information into automated accounting system and processes labor corrections.

4. Processes purchasing requisitions, invoices for consultants and subcontractors, and travel and expense reports.

5. Serves as point of contact for the office or group on issues related to accounting, human resources, purchasing, and other departments, as well as outside contacts such as customers, vendors, and subcontractors.

6. Participates in special projects as required.

Job Requirements

1-3 years of related administrative experience.

As a trusted systems integrator for more than 50 years, General Dynamics Information Technology provides information technology (IT), systems engineering, professional services and simulation and training to customers in the defense, federal civilian government, health, homeland security, intelligence, state and local government and commercial sectors.With approximately 32,000 professionals worldwide, the company delivers IT enterprise solutions, manages large-scale, mission-critical IT programs and provides mission support services.GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.



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