Administrative Assistant III - TS/SCI Polygraph in Herndon at General Dynamics Information Technology

Date Posted: 11/18/2018

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Job Description

Performs a variety of general administrative tasks in support of the day-to-day operations of an office, group or customer.

Location: Chantily

*REQUIRES ADD'L SECURITY SCRUB* Serve as recorder for the weekly Board meeting with senior executives, ensuring all pertinent information is captured and edited as appropriate before submitting final product. Submit visitor requests and user access requests, and escort visitors as needed. POC for all incoming visitors and calls. Using Excel, track status of memos and packages pending concurrence/approval from other offices. Prepare hard copy panel books. Mail, archive, file, fax, copy, scan, and shred documents as needed. Provide calendar management support. Anticipate customer needs and provide exceptional customer service. Independently prepare professional responses to customers using proper grammar, punctuation, and formatting. Routinely navigate basic office keyboard and computer systems (Outlook, Excel, general web-based applications, and internet). Core hours: 9:00-3:00.

1. Performs a variety of general administrative tasks, such as preparing reports and correspondence, coordinating travel and meeting arrangements, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer.

2. Compiles and analyzes various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results.

3. Collects and inputs timesheet information into automated accounting system and processes labor corrections.

4. Processes purchasing requisitions, invoices for consultants and subcontractors, and travel and expense reports.

5. Serves as point of contact for the office or group on issues related to accounting, human resources, purchasing, and other departments, as well as external contacts such as customers, vendors, and subcontractors.

6. Provides work leadership to less experienced clerical and administrative personnel, and may have limited supervisory responsibilities.

7. Participates in special projects as required.

Job Requirements

5-8 years of related administrative experience.

For more than 50 years, General Dynamics Information Technology has served as a trusted provider of information technology, systems engineering, training and professional services to customers across federal, state, and local governments, and in the commercial sector. Over 40,000 GDIT professionals deliver enterprise solutions, manage mission-critical IT programs and provide mission support services worldwide. GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.